Virtual Stead Leadership Seminar Frequently Asked Questions
As we are all aware, COVID-19 has unfortunately created unprecedented circumstances for our members, our chapters, and our Fraternity at large. That is why this summer’s Stead Leadership Seminar will look a little different. We hope this FAQ guide will be helpful for you as your chapter works to prepare for the summer and the upcoming educational conference.
Stead will take place Thursday, July 30th through Saturday, August 1st. Programming will take place between the hours of 8:00 AM and 11:00 PM local time each day of the conference.
A comprehensive schedule will be made available soon. The programming will be planned around participants in each time zone so everything will be convenient to all participants during the conference days.
We are asking that the High Alpha, High Delta, and High Kappa as well as the High Pi attend Stead this summer. The content focuses on key areas where these officers will need to develop skills and knowledge that will be leveraged with the chapter throughout 2020 and beyond. Chapters and colonies may request for alternate participants to attend by emailing firstname.lastname@example.org. It is highly encouraged that any alternate chosen should be heavily involved with the recruitment process for the chapter or colony, and that they work with the High Alpha, High Delta, and High Kappa on a plan to communicate what was learned at the conference back to the chapter.
Saturday of Stead will focus on Advisor Training, so the chapter will need to have the High Pi attend these trainings. The High Pi should also be heavily involved with the chapter or colony recruitment process.
Any questions related to Stead participants can be directed to your Support Coach or to email@example.com
Stead Leadership Seminar will be hosted entirely online this summer. The virtual experience will give participants the ability to interact with one another and actively engage in the material while being comfortably at home, wherever home is for them.
Participants should be somewhere equipped with a laptop and a strong internet connection that is quiet and private, so they can engage in conversations with other members virtually. The participants do not all need to be physically together during Stead as they will be put in a small group with the others from their chapter. Every participant should have their own computer in order to engage with the material on their own.
Rather than having to invest over $1,500 to send two Brothers to Stead, registration for your chapter will cost $250, and this will cover the participation fees for the three officers and the advisor representative. Your officers will need to register by July 3rd. All registrants from one chapter must register within the same time block. Finally, the Educational Foundation will also offer a $150 rebate each if all three persons have full participation in the programming.
Any questions related to Registration can be directed to your Support Coach or to firstname.lastname@example.org
Please find the registration link here: https://web.cvent.com/event/6b9a0990-ce12-4dac-a0c5-ba77030c33ee/regProcessStep1
Stead Leadership Seminar this summer will focus on Growth and Recruitment. The participants will focus on recruitment goal setting, messaging and alignment to organizational values, action planning, marketing, recruitment, chapter branding, and many other topics related to growth at the chapter level. Additionally, we will unveil our updated and refreshed brand platform complete with new imagery, marketing collateral, video tools, and a new and improved website. An international marketing campaign will launch thereafter designed to drive potential new members that share our values directly to your chapter’s door.
General Assembly Referendum FAQ
Yes. There was no General Assembly during World War I, spanning from December 1916 to December 1919. Nor was there a General Assembly during World War II, a hiatus was in place from August 1941 to August 1946.
Although everyone involved would like to have General Assembly this year, in the end safety concerns trump other considerations. We anticipate that the federal, state, provincial, and local social distancing requirements in both the United States and Canada will still be in effect in some measure on the proposed dates of the 58th General Assembly. We also anticipate that many of our members will be reluctant to attend such a large in-person gathering, and that the families of our members will share similar concerns.
Also, after thoroughly researching the viability of conducting a virtual General Assembly, the Grand High Zeta determined that the tools available could not ensure consistent access or secure voting procedures, nor could they provide an atmosphere needed to adequately debate legislation that will govern the fraternity into the future. Rather than deliver a substandard event, it was deemed prudent to defer the 58th General Assembly one year.
Lambda Chi Alpha’s history demonstrates that many actions by the General Assembly have defined our values and identity as a Brotherhood for years, for generations, and to this day. Some are legendary, such as the elimination of racial or religious exclusions, the abandonment of pledgeship and hazing, and the creation of greater undergraduate voice on the Grand High Zeta. General Assembly actions have no less than charted our destiny. The stakes for General Assembly are that high.
As Lambda Chi Alpha is primarily governed by its Collegiate Brothers, they alone can defer a General Assembly. Section 2-1 of the Statutory Code provides:
A meeting of the General Assembly may be waived, omitted, or deferred if authorized by the favorable referendum vote of two-thirds of the Chapters.
Due to the unprecedented impact of COVID-19, at their meetings on April 25, 2020, the Grand High Zeta unanimously endorsed the recommendation that the 58th General Assembly be deferred to the summer of 2021, and that the issue of deferral be submitted to the Chapters for referendum vote.
An email will be sent to each chapter’s High Alpha and High Pi on the afternoon of Monday, May 4th, 2020. They will follow the process outlined in the email to cast a vote on behalf of the chapter. Each Chapter and Colony is asked to respond to this referendum.
The Grand High Zeta has ordered that all ballots must be received by the close of business on May 15th, 2020 in order to be counted.
The required vote for adoption will be 124 Chapters and Colonies, that being two-thirds of the Chapters and Colonies, regardless of the number of Chapters or Colonies voting or with the right to vote at a General Assembly.
The vote can be of the Chapter Executive Committee and need not be a vote of the full Chapter.
As soon as the number of favorable votes meets or exceeds 124, the General Fraternity will advise the Chapters and Colonies that the referendum has been approved and the Grand High Zeta will reschedule the 58th General Assembly for an appropriate date in the summer 2021. The final results of the referendum vote will be announced after all votes have been counted.
Yes. Upon approval of the referendum, each chapter will be credited the amount pre-billed for the General Assembly.
The Stead Leadership Seminar will continue as planned; however, it will be presented virtually. The Learning Outcomes team at the Office of Administration is currently working with curriculum design experts to modify content to match the virtual delivery format. By May 15, Troy Medley will be communicating the specific details of Stead, including the dates, times, requested attendees, etc. Because of the virtual format, we are working to make Stead available to more members of each Zeta and to reinvent and improve to the maximum extent possible.
If the referendum is approved, all legislation submitted for consideration at the 58th General Assembly will be addressed at the 58th General Assembly, as rescheduled. In the meantime, the Grand High Zeta will charge the Committee on Constitution to review the legislation proposed and to make recommendations to the Grand High Zeta on which bills would be appropriate for submission by way of Action by Referendum in the interim before the 58th General Assembly, as rescheduled. The provisions of Article 2, Section 2 of the Constitution control any such Action by Referendum.
Grand High Zeta members are elected for four-year terms. Four members were elected on August 6, 2016, so those seats will become vacant on August 6, 2020. While the Grand High Zeta has the duty under Article 2, Section 4(b)(7) of the Constitution to fill vacancies on the board, the board has determined that the best way to remain true to the intent of our laws will be to allow our chapters to vote on the candidates based on recommendations from the Nominating Committee. This vote will be taken by Action by Referendum under Article 2, Section 2 of the Constitution.
The Grand High Zeta has therefore asked the Nominating Committee to continue its work and to submit a recommended slate of four nominees by June 30, 2020. The Action by Referendum will then be sent to the chapters, the Grand High Zeta, and the Student Advisory Committee in early July with a 30-day deadline for voting. Approval will require a majority of votes cast.
By its terms, the current law on alcohol-free housing in Code 8-5 “is effective from January 1, 2019 through the close of the 2020 General Assembly, when the law will expire.” In order to remain true to the intent of this provision, the Grand High Zeta has determined that the current law will remain in effect until the close of the 58th General Assembly, as rescheduled.